Document Management System
Easily Discoverable
Faster to Search
More Securely Shareable
How Does the Document Management System Work?
Step 1
Document Input
The user manually uploads documents to the system. Alternatively, the system automatically finds documents from email and/or other platforms.
Step 2
Smart Analysis with Artificial Intelligence
The system analyzes the document, selects the most suitable category for the document, and identifies the texts within the document to make them searchable by users later.
Step 3
Ready for Access
Documents become easily findable, searchable, viewable, and shareable through the system.
Current Problems
Institutions working with hundreds or thousands of documents, such as law firms, encounter the following problems when they do not use a document management system:
Documents Located in Different Systems
Since each employee stores documents on their own computer, it is difficult to access the desired documents when needed.
Inability to Find Desired Information within Long Documents
Finding information within long documents requires reading page by page. Most of the time, the reader misses the information they are looking for.
Confusion of Different Versions of the Same Document
If different people are working on the same document, it is difficult to find the current version of the document.
Difficult Collaboration
Sharing and collaboration are difficult, and it is not possible to take notes.
Solution
Single Hub
Gathers all documents in one place, preventing loss.
Fast Access
Enables quick search and access.
Version Control
Guarantees the latest document. Every change made to the document is recorded, and older versions of the document can be easily restored.
Easy Collaboration
Facilitates collaboration through sharing and adding comments.
Key Features
- Single Platform: All company documents are stored neatly and securely on a single digital platform.
- Advanced Search: Quick searches can be performed based on document content and information.
- Document Versions: Every change made to the document is recorded, and previous versions can be easily restored.
- Document Sharing: Documents can be securely shared with individuals within or outside the organization.
- Add Notes and Comments: Individuals working on the same document can add explanations and notes directly within the document to manage the process more practically and from a single platform.